Welcome to another edition of the Hotmail Thinktank, the place where I answer some common questions that don’t really need a whole post to talk about. I know that I have already talked about security before, but in my experience the more you know what you are dealing with the more prepared you are to avoid digital fraud, knowing is power as they say, so let’s talk about some of the risks of email communication.
Did you know that you can choose who do you want to receive messages from in Hotmail?, it’s one of the great things of modern email services, blocking a contact or an email sender is a good way to stop junk or unwanted coming in your inbox, and the great thing is that it’s only a couple of clicks away.
The easiest way to do it is to put checkmark on the email from the sender then click on the junk option at the top of the screen and either mark it as spam or as a phisher, of course if you know who the source is and you just want to avoid further emails from them this might be a little extreme, so instead it’s just nicer to block the contact.
To do it, just click on the cog wheel on the top right side of the screen next to your name (I’m assuming you are using the outlook interface) and click on the “more mail setting” options, after the new page loads look for “Safe and blocked senders” under “Preventing Junk Mail”, this will open up a menu with 3 different options:
Safe Senders: this is a list of people that you consider safe and allows all of the incoming messages to go directly to your inbox; this is especially useful when for some reason mails from a person you know keep getting flagged as junk mail, to do so, just fill the email address or the domain address (the part that comes after the @) on the left side text box and click on “add to list”.
Safe mailing lists: Just like the previous option, but this one is to allow message list emails (like group mails, or newsletter) through Hotmail security, just same the same steps as stated above using the mailing list email address.
Block sender: With this option Hotmail will automatically delete any message that comes from the sender you specify, to block sender just follow the same steps as you would in the Safe Sender option.
You can attach anything to an email, from pictures to documents and even small software, maybe those how are as old as I am remember the time when we had to trade information with disks, well, compared to that we are living in a golden age of digital connections, when you can be in Singapore and with a couple of clicks send all your holiday photos to your dear ones in good old USA, but when have to attach multiple it can be a bothersome experience for both the sender and the recipient, for those times we have a very nice little software called Winrar.
Would you like to spice up your email signature with a cute or an awesome animation gif on your signature?, if so, then you have come to the right place. The first thing you need to do, is create or find a suitable animated image for your mail, the traditional format for animated picture are files with the .gif extension, just do a search on a search engine with the words “animated gif”, once you find the right one save it on your pc and we are good to go.
You can just add it to your mail like any other normal image, but if you intend to sign every single email with the gif then it’s going to get annoying after a while, instead let’s use a little trick so that Hotmail automatically adds it for you.
First you need to use an image hosting service, for the purposes of this tutorial we are going to use imageshack, if you don`t have an account sign up for one, if you have a facebook account you can just click the “sign in with facebook” button and Imageshack will automatically create an account for you, then click on the media upload tab on the top left side of the webpage and click the “browse” button under the upload section, this will prompt a windows menu, find the place where you saved the gif image on your computer, click on it and upload it.
Afterwards click on your own name at the top right corner of the webpage, this will take you to your images, find the gif you just uploaded and click the small “share” button on its right side, this will prompt a windows with a lot of stuff, what you want to do here is copy the text in the “sites” textbox, you can copy either full image size or the thumbnail one (this one makes the image smaller), once you copy that address (it should something like this img alt=”Image Hosted by ImageShack.us” src=”http://imageshack.us/xxx/x/xxx”
) jump over to Hotmail.
Go to more mail settings on top right cogwheel button and look for the signatures option in that menu, then on the signature window use the second textbox and change “rich format” to “Edit in HTML”, paste the link you just grabbed from imageshack and save your preferences.
Now you have an awesome gif image as your signature!.
For today`s Thinktank I want to talk about ways to edit you fonts with colors and highlights, these tools when used correctly can really help focus your recipients attention on the important parts of your message, on the other hand if you overuse them your mail will turn into a mess of colors that can actually be tiring to the reader.
Keeping your Hotmail account clean is always a good idea, at first it doesn`t really matter but at times goes on and mails keep on building it might come a time when you have to maw through a jungle of correspondence to find that single file you need. So here are a few tips to keep you Hotmail inbox in great shape.
Hotmail is a great tool nowadays; it has a slick-clean presentation, ease of use, and it’s connected to some of the most popular tools and social networks out there, it has a very good spam filter and its almost unlimited storage makes it a very attractive email manager, so it stands to reason that you might want to handle several mail accounts through the Hotmail interface, and doing so couldn’t be simpler.
There are many different interesting things about Hotmail that don’t actually require a whole post to talk about, so instead of writing 100 micro-post, I`d rather pile several of them up by theme and talk about them at once, welcome to the Thinktank about rich text an plain text.
I had the chance to work for a quite a while on human resources as a recruiter, and one of the things that really stood out like a sore thumb was the amount of potential employees that didn`t know how to write a formal email, this really lowered the chance at getting employed at the company. I know it sounds judgmental, but when you have to go through hundreds of mails on a single day this is the kind of decision making that you have to work with, so I’m taking this chance to talk a little on how to write a professional emails from my experience.
One of the great benefits of free email services like Hotmail is having multiple accounts, yes, I know that this may sound cumbersome to some, but in truth, having different mails for different areas of your life can help with your privacy, security and even the organization of your daily activities, the trick is to not to go overboard, find your comfort zone and work with that, keeping this in mind I’m here to share a few tips on using multiple email addresses.